Career Opportunities

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ANAMAR Environmental Consulting, Inc is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. ANAMAR is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

We currently have one opportunity:

Office Manager

Reports to: Chief Operating Officer

Classification: Non-Exempt

Department/Division: Administrative

Compensation: $22 per hour

General Scope:

The Office Manager keeps office operations running smoothly and makes day-to-day decisions to guide the staff, choose vendors, organize schedules, and maintain certifications with government and public agencies.  The Office Manager will also perform the duties of an executive assistant and take care of corporate registrations and travel arrangements, lead document production, review/edit/revise/format reports and other written matter, determine office policies and procedures, assist with projects and proposals, maintain stocks of office supplies, manage shipping/receiving, and manage vendors and inspectors.  Other administrative tasks may be assigned as needed.

For HR functions, the Office Manager maintains the Employee Handbook, handles job applications, and sets up interviews with the appropriate department leads/supervisors.  Other tasks may include ensuring that all employment paperwork is properly filled out, that employment is registered with the State of Florida and eVerify, and that eligible employees are enrolled in health and dental insurances. 

 After completing the company-funded Graduate Contract Management Certificate Program, contracting duties will require in-depth knowledge and understanding of Federal Acquisition Regulations (FARs) to ensure compliance with the regulations.  The Office Manager will review and administer contracts and subcontract agreements with clients, subcontractors, and vendors.

IT functions of this position include managing SharePoint and other MS Office 365 functions, overseeing videoconferencing, and providing general IT support.

Essential Functions:

  • Execute receptionist duties, including digital and print correspondence, shipping/receiving

  • Review/edit/revise client deliverables and other company-produced written materials

  • Document production, including use of office equipment

  • Management, generation, and issuance of contracts and agreements

  • Management of SharePoint and other Microsoft Office 365 functions

  • Videoconference and meeting IT support

  • Limited bookkeeping functions

  • Maintain company certifications and registrations

  • Perform Human Resources functions

  • Purchasing

  • Maintain the employee handbook and addendums

  • Safety Program Manager: Manage required documentation and reporting requirements and make sure the headquarter facilities are kept as safe as possible; file accident reports when required

  • Manage periodic staff training and qualifications

  • Other duties/tasks as needed

Qualifications and Experience:

       Bachelor’s degree

       Editing experience preferred

Special Skills:

Must have an in-depth knowledge of MS Word (including heading styles and numbering, automatic tables of contents, captions, etc.); knowledge of and aptitude for Office 365 applications (Teams, Outlook, Excel, PowerPoint, SharePoint, etc.); be knowledgeable about office equipment; be able to work well with others; have excellent communication skills; able to be flexible with work schedule and to multi-task. 

Certificates, Licenses, Registrations:

Ability to be accepted to and complete company-approved Graduate Certificate Program in Contract Management.  Tuition will be provided.  No prior contract management experience is required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with limitations the ability to successfully perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and occasionally required to stand; regularly use hands to input, handle, or feel; reach with hands and arms; occasionally stoop, crouch; regularly talk and hear.  Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.  Must be able to effectively communicate with co-workers, vendors, and clients, and be able to multitask with ease.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with limitations the ability to successfully perform the essential functions.

While performing the duties of this job, the incumbent works in a typical office environment.  The noise level in the work environment is usually quiet to moderate. 

Equal Opportunity Employer:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Please send cover letter and resume by 10 September 2021 to: 

Connie Steen

Office Manager/HR Manager

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Gainesville, FL (352) 377-5770
Portland, OR (503) 220-1641
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